Plan the next step with what your team already knows.
Bring deadlines, needs and decisions together to set priorities and prepare the next deliverables.
Context worth sharing
Helena records the deadline and priority. Ivo adds available capacity and Renata explains the dependencies; Marcos consults that context in his own AI to plan Event Project around the team's commitments.
The goal behind the work.
Record the expected outcome, who needs it and the information supporting that direction.
The choices that define the delivery.
Keep deadlines, resources, priority criteria and what was deferred available to the team.
What changed along the way.
Record each change and its reasons so everyone involved knows what to consider when continuing.
One deadline. Several workstreams.
Shared context brings priorities together.
HelenaCoordinationusing
GeminiHow can I help today?
Illustrative example · Fictional people and records. Each participant uses an authorized connection.
Start for freeYour team already has the context.
Plan with what your team already knows.
In this example, four people connect deadlines, capacity and dependencies. Planning starts from recorded commitments without reconstructing every conversation.
People working together
Coordination, operations and communications inform the plan.
Different AIs
Each person contributes through their own AI within collection permissions.
Shared records
Priorities, availability and approvals stay in the same context.
Authorized collection
Event Project holds what Marcos needs to consider before organizing the work.
Fewer meetings to find out the deadline.
More clarity on what comes next.
Check the commitments
Look up deadlines, scope and priorities before proposing a new sequence of work.
See the dependencies
Know what needs approval, a supplier or available capacity without repeating the same questions.
Meet to resolve trade-offs
Use the discussion to negotiate what fits the deadline, with constraints already available.